Come work with us

Interested in joining our team? Flagstaff Shelter Services is comprised of a team of compassionate, motivated people who see the possibilities in our community. 

To apply for a position please email employment@flagshelter.org. No phone calls please. FSS is an Equal Opportunity Employer.

Current Openings:

Job Title: GRANTS COORDINATOR

Reports To: Executive Director

Position: Part Time

OVERVIEW

Flagstaff Shelter Services is looking for a Grants Coordinator who would be responsible for coordinating the management, reporting and organization of grants and other programmatic investments made to Flagstaff Shelter Services (FSS). The Grants Coordinator will ensure that awarded grants and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices. This is a Part Time (~20 hrs/week), Non-Exempt position with an hourly rate commensurate experience and education. FSS is an EOE.

ESSENTIAL DUTIES and RESPONSIBILITIES

  • Partners with Executive Director, Director of Programs and Grants Consultant to provide administration for the grants process throughout all stages including receiving, assessing, tracking, payment/check requests, and reporting; assuring that submitted documentation meets all FSS and legal requirements; and maintaining accurate and timely records of FSS grant-making and other programmatic activities.
  • Documentation, Filing and Submission of Monthly Reports and Requests for Reimbursements with all public funding sources.
  • Maintains the online and physical grant files ensuring the accuracy and integrity of data as well as grantee relationship history.
  • Oversees standard terms and conditions for grant award letters and agreements.
  • Communicates with Executive Director and with Bookkeeper to ensure receipt of funding as well as to ensure all funding sources are kept separate.
  • Works with Director of Programs and Administration and Program Officers to coordinate and maintain grant cycle calendar and site visit schedules; assists with the preparation of grant related materials for Committee and Board Meetings.
  • Supports the finance and communication functions; generates requested information, data and reports from information maintained in the grants management database or other sources of information.
  • Other duties as assigned aligned with FSS strategic objectives.
  • Develops strong understanding of FSS programs.
  • Represents the Agency in the community and workplace in a professional and ethical manner.
  • Demonstrates sensitivity to the service population’s cultural and socioeconomic characteristics.
  • Demonstrates strong interpersonal, decision-making, problem-solving, oral, and written skills. 

EDUCATION, EXPERIENCE, and QUALIFICATIONS

  • High school education, GED or the equivalent
  • 2+ years of applicable grant administration experience, required
  • Experience working in a human services field required or equivalent knowledge, skills and abilities
  • General knowledge of Microsoft Office (Word and Excel)
  • Experienced in data entry; Advanced MS Office skills, preferred
  • Strong written and verbal communication skills
  • Excellent customer service skills.
  • Excellent written and oral communication skills; exceptional interpersonal skills, a focused listener.
  • Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Ability to take initiative and manage projects assigned through completion with minimal supervision.
  • Ability to work effectively independently and as a highly resourceful team player under pressure and within deadlines.
  • Ability to anticipate challenges and effectively resolve potential issues through creative problem solving.
  • Ability to develop rapport and engender trust.
  • Exhibits a positive attitude and professional demeanor.

Physical Demands and Work Environment

  • Perform light lifting (25 lbs.)
  • Work can be remote with required on-site monthly presence

Due to Covid Virus in 2020, the following processes have been implemented:

  • A mask is to be worn throughout the entire time you are in the building.
  • Maintain 6 feet between you and others staff/client interaction.
  • Wash and/or sanitize hands often throughout your shift.
  • Workstations and commonly used surfaces are to be sanitized at the beginning of each shift.
  • Coughs and sneezes are to be covered by your sleeve.
  • If a staff member has been exposure to or symptoms of COVID-19 they are encouraged to get tested.
  • If you have a temperature above 102 degrees, please contact your supervisor before coming into work.

Job Type: Part Time (approx. 20 hrs per week)

** If interested in the Shelter Coordinator position, please submit your current resume and a cover letter to employment@flagshelter.org.

Work At Flagstaff Shelter Services

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